Privacy Policy
By registering for the OpenInfra Summit (the “Summit”) hosted by the OpenInfra Foundation (the “Foundation,” “us,” or “we”), you hereby agree to the following. If you are registering another person to attend the OpenInfra Summit and agreeing to these terms on his/her behalf, you represent to the Foundation that you have the authority to agree to the following terms on the attendee’s behalf and to bind him/her to this agreement.
TL;DR
- We DO NOT sell or share our attendee lists with sponsors; however, you may opt-in to share your contact info with sponsors by scanning your badge or registering for a party
- All attendees must agree to the code of conduct, which, if violated, could be case for expulsion from the event
- We take pictures and videos during the Summit to share with the community, such as on OpenInfra.org
- Speaking sessions are recorded and will be made available on OpenInfra.org and YouTube after the event with full attribution to the speaker
- The deadline for cancellations and refunds is October 15, 2025, at 11:59 PT.
PRIVACY
Personal information we gather during registration is handled in accordance with our Privacy Policy and is used for internal purposes only. We will not authorize the release of this information to anyone outside the Foundation (except to third party service providers to the Foundation who perform functions on our behalf, but in such event personal information will only be shared to the extent reasonably necessary to perform their functions and they will not be authorized to use it for any other function) unless you have consented to such disclosure. If you choose to register for an event hosted by a third party, scan your Summit identification badge at a booth hosted by a third party sponsor, or otherwise submit information to a third party, such third party may collect your personal information. Any information collected by a third party is subject to that entity’s privacy policy. You are not required to attend outside events, scan your Summit identification badge, or otherwise provide your information to a third party to participate in the Summit.
CODE OF CONDUCT
By registering for the Summit, you agree to abide by the Foundation’s Code of Conduct - https://openinfra.org/legal/code-of-conduct. Participants asked to stop any harassing behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates the community code of conduct, the Foundation staff may take action they deem appropriate, including warning the offender or expulsion from the Summit with no refund. If you would like to file a complaint regarding a Code of Conduct violation, the Foundation staff contact information and complaint procedure is available here: https://openinfra.org/legal/code-of-conduct
WAIVER
You acknowledge and agree that your attendance at and participation in the Summit is voluntary and further that the Foundation staff and representatives may not be present at all times during your participation in the Summit. Your participation in the Summit may involve risk of injury and loss, both to person and property.
The Foundation waives any liability for the acts of any outside entities related to the Summit. The Foundation does not bear any legal liability or responsibility for your safety while attending or traveling to or from the Summit. The Foundation will not accept any liability for delays or failure to perform resulting from anything beyond its control.
You are personally responsible for your behavior. The Foundation does not accept responsibility for your behavior or the behavior of any other attendee or third party during the Summit. You, the Foundation, and all other attendees, under the terms of this policy, agree to waive any and all liability on the part of the Foundation, the function organizers, and each other for any adverse consequences resulting from incidents arising in association with this event.
MEDIA CONSENT
The Foundation and its agents, on behalf of the Foundation, may take photographs and make audio and video recordings during the Summit, which may include your name, likeness, voice, or image. The Foundation will own these images and recordings and all copyrights and other rights therein. You hereby grant the Foundation the perpetual, irrevocable, worldwide right to use these images and recordings, in any manner or media whatsoever, and to create, publish, and distribute, such images and recordings and derivative works thereof for advertising, publicity, trade, or promotional purposes without providing notice or compensation.
SPECIFIC TO SPEAKERS
If you are a speaker or presenter at the Summit, you hereby agree to the following:
You understand that OpenInfraFoundation may record and publish any presentations made during the Summit. By accepting the invitation to speak at the Summit you hereby agree as follows:
Education is a primary goal of the Summit, which is why the Foundation records all keynote and conference presentations and publishes them on sites like YouTube and OpenInfra.org. Because the Foundation wants to make these educational sessions freely available to the community, you agree that the Foundation and its agents have the perpetual, irrevocable, worldwide right to create, publish, and distribute these recordings and derivative works thereof via appropriate and relevant media channels, such as YouTube and OpenInfra.org. If you provide handouts or other materials in connection with your presentation, you also grant the Foundation the perpetual, irrevocable, worldwide right to publish and distribute these related materials. Anytime the Foundation publishes or distributes the recordings or related materials, we will give you full and appropriate attribution.
The Foundation will own all rights, including copyrights, to the recordings and any derivative works. You retain any copyrights you may have in the presentation and the related materials and nothing in this agreement shall limit your rights to publish or use your presentation and the related materials as you see fit.
You agree that your presentation and the related materials are in compliance with the Foundation’s Trademark Policy and Community Code of Conduct. Neither your presentation nor the grant of rights you have made to the Foundation infringes or violates any copyright or other right of, or breaches any obligation you have to, any other person or entity. You understand and agree that you will not receive any royalties or other payment in connection with making your presentation at the Summit or the rights you have granted to the Foundation in this agreement. You waive any legal claim against the Foundation, its officers, employees, members, directors, agents and representatives and agree to indemnify and hold harmless each of them against any and all claims arising out of your presentation, including, but not limited to, claims of copyright infringement, defamation, and misrepresentation.
CANCELLATIONS AND REFUNDS
Any request for cancellation or refund of your registration should be sent to summit@openinfra.dev before October 15, 2025, at 11:59 PT. After this time no refunds will be made.
The Foundation reserves the right to cancel the Summit without penalty other than a refund of direct costs paid to The Foundation for services not provided.